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Artistic AdministratorOpera Naples • Full-Timehttp://www.operanaples.org/Naples, FLReports to:
Hours of Employment: Full-Time, Exempt
The Artistic Administrator position is an exempt full-time position and is responsible for administrating all production-related activities for Opera Naples programs including main season productions, Studio Artists’ productions, Educational and Outreach programs and any other events that include a theatrical or production component to it. Working closely and in collaboration with the Artistic Director (AD), Executive Director/CEO (ED), Music Administrator (MA), Education Outreach Director (EOD), and the Technical Director (TD), this individual is responsible for execution of contracts and acts as a liaison between artistic personnel and financial personnel on all production related payables. This includes artists, stage manager and assistant stage managers, set designers and builders, orchestra, chorus section leaders, costume designers and wardrobe staff, lighting designer, projection and video designers, prop master and assistants, supertitle operations, wigs and makeup designers and staff, Education Outreach teachers and all other individuals, both paid and volunteer, who work “behind the scenes” for each production and outreach event.
Duties and Responsibilities:
- Together with the ED, establish preliminary, ongoing and final production budgets for each OBS activity that falls within the Artistic Administrators domain.
- Provide consultation and advice to the AD and ED during the production and pre-production planning process as it relates to the technical, logistical and financial demands of a season.
- Serve as primary production liaison during pre-production and production phases between ON, performing venue and director and design teams.
- Working with AD and TD, develop production rehearsal schedule, schedule pre-productions meetings, coordinate and take minutes in meetings, secure rehearsal space(s) for main stage rehearsals, orchestra rehearsals and chorus rehearsals. Coordinate all rehearsal-related venues, rental contract issues.
- Create and maintain a master calendar for all Production-related activities including but not limited to: pre-production and production meetings, set build schedule, costume build schedule, staging rehearsals onstage technical rehearsals, performances, costume and wig fittings, photo shoots, etc. Identify a reliable and easy way for all ON personnel to access such calendar.
- Develop communications tools (email lists, contact sheets, posting boards, etc.) to ensure effective communication between all members of the artistic and production personnel.
- Communicate all information to artists and production team such as scheduling, contact sheets, program related information, program related information, publicity/interview requests, comp tickets, etc.
- Answer all questions and deal with all problems with artists and production team through the entire production period.
- Coordinate all artists and production team transportation needs and housing needs, where required, scheduling airline travel, local auto rentals, shuttle services, etc.
- When required by AD, research and identify production rentals. Assist AD in identifying and selecting all supernumeraries, as required by the Stage Director.
- Working with the AD, Music Administrator and TD, prepare the contracts for all production personnel, and send them out for appropriate signatures. This includes contracts for principal artists, creative teams, chorus, supernumeraries, studio artists, orchestra, production team and participants in annual programs requiring production and/or artist involvement.
- Track contracts and confirm execution. Send contracts to ED for signature and for payment.
- When required by the AD, assist with the selection of members of the production teams. This may include stage director, scenic designer, lighting designer, props master, costume designer and/or supervisor, wig/makeup designer and/or supervisor, stage manager, and assistant stage managers, scenic builder, supertitle operators and production crew.
- Gather and distribute as appropriate, pertinent personal information (Visa, W9, costume measurements, special needs).
- Assist AD in execution of Visa applications for foreign artists.
- Identify cost-saving measures as well as more efficient ways to allocate company resources to ensure productions and outreach events remain within pre-approved budget. Alert AD and ED in advance of any items that could result in expenses over the approved budget.
- Be available during all rehearsals and performances to assist with any production-related questions or issues that may occur.
- In collaboration with the AD, TD and MA, gather all information regarding artists, crew, orchestra, chorus, supers and production team for the program book and put in the appropriate form for the program. Assist with writing synopsis, bios of singers and production crew and listings of all for the program.
- In collaboration with Music Administrator (MA), assure music is distributed to the orchestra in a timely manner.
- Assist with the promotional photo shoot for each production, communicating with AD and stage director and photographer about the specific needs for it including wigs, makeup, costumes to ensure photo shoot meets press and ON’s deadlines.
- Other duties as assigned.
40 hours/week (Mon.-Fri., 9-5:30). This is an exempt position
Send cover letter and résumé including salary expectations to Opera Naples, Inc., 2408 Linwood Ave, Naples, FL 34112 or email firstname.lastname@example.org
. NO PHONE INQUIRIES PLEASE.
Opera Naples is an Equal Opportunity Employer. It is the policy of ON to provide all persons with equal employment opportunities without regard to race, colors, creed, religion, national origin or ancestry, citizenship, age, gender or gender identity, sexual orientation, marital status, domestic partnership status, medical condition (including pregnancy and genetic characteristics), physical handicap, mental disability, military service or any other basis prohibited by law.
We aim to enrich the culture of Southwest Florida by presenting opera performances and educational programs which engage internationally renowned performers and directors while nurturing regionally-based talent through the creation of a permanent local opera company.