The Los Angeles Philharmonic Association is currently seeking an: Artist Services Assistant Part-Time

Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.

Position Summary: The Artist Services Assistant will assist in all aspects of guest artist logistical arrangements for Los Angeles Philharmonic productions at the Hollywood Bowl and Walt Disney Concert Hall.

Position Elements:

• Coordinate daily driving schedule for driving staff, in conjunction with Artist Department and Presentations staff

• Dispatch drivers as changes and updates occur throughout any given production day

• Assist department staff with arrangements for guest artists, including travel & hotel arrangements, rehearsal & performance schedules, ticketing & parking needs and backstage hospitality orders

• Assist with the collection of biographical information, performance reviews and other information essential for foreign artist visa applications

• Work with LA Philharmonic staff, travel agents, car rental companies, artists, artist management, hotel staff and other related individuals in a manner that fosters and maintains positive working relationships

• Answer Artist Department phones in a professional manner and promptly distribute messages

• Assist department staff with maintenance of artist files

• Rehearsal and concert duties as assigned

Position Requirements:

• B.A. or equivalent background and experience in theatre arts, music, or related field of study

• Minimum two year administrative/secretarial experience in fast paced multi- project oriented environment; job specific performing arts/concert production experience highly desirable

• Business professional level (intermediate level) writing and verbal communication skills

• Business professional level (intermediate level) desktop computing skills (Microsoft, Excel, Power Point, Filemaker, etc.)

• Demonstrable ability to consistently meet deadlines with high accuracy, attention to detail, and follow-through on all assigned tasks. Must adroitly handle many tasks simultaneously in a competent, organized manner that can be quickly/easily communicated and/or covered by another if absent or unexpectedly unavailable

• Flexibility and willingness to work overtime as required; must have schedule availability for variable week day, evening and weekend work shifts

• Must have access to reliable transportation and good driving record

• Basic understanding of accounting, budgeting and financial matters

• Above average broad knowledge and interest in a variety of musical artists, genres and repertoire strongly preferred

• Ability to work with artists, agents and managers in sensitive situations and maintain confidentiality at all times

• Demonstrable resilience and ability to handle long hours and a fast paced environment with a positive attitude

How to apply: Complete the online application by clicking here. 

• Complete the application with all pertinent information.

• At the end of the application, a confirmation page will appear when your submission has been successful

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

It is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.