Orchestra Librarian

Company: Opera San Jose

Orchestra Librarian                                  

Reports to the Managing Director, Artistic Operations, Opera San José, San José, California



The Orchestra Librarian manages all activities of the orchestra library in support of OSJ programming, including but not limited to four annual mainstage productions, and various concerts, digital productions, and special events. The Librarian will provide support and work closely with OSJ’s Music Director, guest conductors, musicians, and staff. This position requires onsite work and attendance in San Jose during the season. Bay Area local candidates strongly preferred.




  • Research score editions and assist in the purchase or rental of orchestral materials.
  • Assure that principal string parts are acquired far enough in advance for bowing per OSJ’s CBA guidelines.
  • Take delivery of and track incoming music, pack and ship outgoing music, and maintain all shipping records.
  • Check all incoming and outgoing performance materials for condition and completeness and take appropriate action to rectify any deficiencies.
  • Ensure prompt return of rented or borrowed materials in adherence to rental agreements.



  • Manage all aspects of music preparation, including editing, proofreading, and distributing all parts and marking string parts.
  • Work with the Music Director and guest conductors to prepare music according to their specific requirements.
  • Coordinate all score materials to assure compatibility for the conductor and musicians, including but not limited to bowings, rehearsal letters/numbers, measure numbers, and cuts (across conductor’s score, players’ parts, and vocal scores).
  • Review all music to determine if orchestra parts meet acceptable standards (legible parts, adequate rehearsal letters, numbers, and measure numbers) and correct as needed.



  • Attendance at first orchestra reading, first stage rehearsal, and closing night performance. Ensure that all musicians have correct music and parts, and collect all music following the final performance.
  • Follow up with conductors and Orchestra Manager after services for possible changes and edits to parts.



  • Maintain the orchestra's collection of scores and parts. 
  • Maintain a collection of copies of bowings from rental materials.
  • Catalogue and file music purchased for the orchestra library, and maintain an accurate inventory. 
  • Track any items borrowed from the library, i.e., individual parts, scores, reference materials; ensure their timely return.


Requirements for Consideration

  • Degree in music or equivalent musical knowledge required, orchestral library experience strongly preferred
  • Must demonstrate initiative and have the ability to work independently.
  • Ability to demonstrate and maintain meticulous attention to detail.
  • Thorough knowledge of orchestral literature, foreign terms, musical terms/signs (including bow markings) and contemporary notation.
  • Ability to read/write music in all standard clefs and transpositions, transcribe parts, and copy orchestra parts legibly and quickly, using hand manuscript and computer notation software.
  • Knowledge of current score editions and reference sources.
  • Strong interpersonal and verbal communication skills.
  • Flexibility to work evening and weekend rehearsals and performances.


    Preferred Experience & Skills

  • Knowledge of archival preservation of paper materials.
  • Knowledge of copyright laws in the U.S. and knowledge/familiarity with music licensing agencies.



This is a part-time position, classified as non-exempt and will be paid at a rate of $30/hour.  Hours vary week to week based on season programming. Work primarily takes place during the season, August – May.


Company Culture

Opera San José, in desiring a more equitable world, is committed to fostering equity in our art form. Opera in the twenty-first century can and should demonstrate today’s values of equity and inclusion. We believe in building, fostering and sustaining a company that reflects, celebrates and serves the diverse communities of the Bay Area. Opera San José cultivates a work environment that encourages fairness, teamwork and respect among all employees. We are firmly committed to maintaining a work atmosphere in which people of diverse backgrounds may grow personally and professionally.


Opera San José is an equal opportunity employer. It is our strong belief that equal opportunity for all employees is central to the continuing success of our organization. We will not discriminate against an employee or applicant for employment because of race, religion, gender, national origin, ethnicity, age, physical disabilities, political affiliation, sexual orientation, gender identity or expression, marital status, or veteran status in hiring, promoting, training, benefits, recommendations, rate of pay or other forms of compensation. Opportunity is provided to all employees based on qualifications and job requirements.



To Apply

Interested applicants should submit a Cover Letter and Resume to Please include “Orchestra Librarian” in the subject line of your email.

Opera San José