Rehearsal Coordinator
DESCRIPTION
Job Highlights
The Rehearsal Coordinator facilitates the daily activities of the Rehearsal Planning & Artist Services Office (RPAS) to include preparation and execution of all aspects of the HGO daily rehearsal schedule, ArtsVision maintenance, artist care from pre-arrival through departure, and Artistic Department administrative support.
This position works Sunday through Thursday, plus other hours as required, during the mainstage season (generally, August 15 to May 31), and Monday through Friday during the off-season.
Join Us!
We are looking for talented, passionate, dedicated people who are eager to make contributions to our community and our mission.
Concerned you do not meet every single requirement listed? Apply! We know that some people are less likely to apply for a job if they do not think they meet 100% of the requirements. At HGO, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you are excited about this position but your experience does not align perfectly, we encourage you to apply! You may be just the right candidate for this position or another role at HGO.
About the Houston Grand Opera
The mission of HGO is to enrich our diverse community through the art of opera. We do so by creating, curating, exploring, and producing outstanding experiences centered around the human voice. HGO has received a Tony Award, two Grammy Awards, and three Emmy Awards – we are the only opera company in the world to win all three honors.
Our strategic focus is two-fold: creating profoundly enriching experiences for our diverse audiences and clearly defining and positively promoting the HGO brand.
We are passionate about building and sustaining an inclusive and equitable working environment for all company members. We believe every team member enriches our diversity by exposing a broad range of ways to understand and engage our community and discover, design, and deliver enriching experiences.
Compensation and Benefits
We offer robust benefits to full-time employees, including:
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Comprehensive and affordable health benefits.
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Generous paid time.
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403b retirement plan with employer match.
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Flexible work schedule.
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Professional development fund and opportunities.
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Discounted parking in the Theater District garage and nearby lots plus easy access to Metro transportation.
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Free tickets to our mainstage and community productions and events.
Essential Duties and Responsibilities
Schedule Administration
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Coordinates and issues accurate Monday-Friday daily schedules for all HGO productions, events, Butler Studio, and Community & Learning activities in association with requests from HGO Artistic staff, Assistant Directors, Stage Managers, and HGO Community & Learning staff, and others.
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Works closely with colleagues to collate requests and solve scheduling issues during the creation of the daily schedule. Prepares preliminary information for Saturday and Sunday schedules.
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Assists Associate Director of Rehearsal Planning & Artist Services in tracking artist overtime.
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Participates in the company's weekly scheduling meeting.
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Serves as liaison to Costume and Wig Shops for fitting scheduling and other related matters.
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Ensures timely delivery of the daily schedule to all company personnel and artists via email and in ArtsVision; maintains and modifies the daily schedule as necessary, communicating changes clearly and effectively in writing, in person, and on printed schedules as required.
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Maintains schedule distribution email lists, adding and removing incoming or outgoing artists and personnel as needed.
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Monitors use of rehearsal spaces, ensuring proper set-up for rehearsals, and reporting any issues with the condition or cleanliness of spaces to building management.
Rehearsal Administration
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Creates and issues production-related paperwork, such as contact sheets, photo line-ups, rehearsal request forms, and show duty rosters, to production staff.
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Assembles HGO child wrangler binders for production activities as needed.
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Serves as liaison to Wortham Theater Staff for access badges and security door requests for guest artists.
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In rotation with other staff, oversees the start of evening chorus, dancer, super, and children’s rehearsals to confirm attendance.
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Transports guest artists to appointments and events as assigned.
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In collaboration with other staff, responds to all artist requests promptly and thoroughly to ensure their focus and concentration on the production.
Administrative Support/Other
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Maintains inventory in the 6th-floor kitchen area to ensure that supplies are stocked and available to artists and staff.
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Collects and distributes production and artistic department mail.
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Provides administrative and project-based assistance to members of the Artistic department year-round as needed, as well as other departments as assigned during the mainstage off-season.
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Performs other duties and project work as assigned by the Associate Director of Rehearsal Planning & Artist Services.
Qualifications
Experience in some aspect of the performing arts. Familiarity with opera preferred. A degree in a related field is a plus. PC proficiency and Microsoft applications experience (Word, Excel, and Outlook) required. Experience with Tessitura and ArtsVision a plus.
Candidates should possess a friendly personality, superior organizational and communication skills, a great attention for detail, and the ability to respond diplomatically and creatively to a variety of requests from artists and staff. Knowledge of foreign languages is helpful, but not necessary. Must be comfortable collaborating with other staff in a team-oriented environment. Must be enthusiastic about taking personal initiative to reach out and help artists with a wide variety of scheduling and personal needs, and personally follow every task to completion. Must be available to work a flexible schedule including evenings and weekends. Reliable personal transportation required.
Physical Demands
The physical demands described here are representative of those we consider important for an employee to perform essential functions of this job successfully: extended periods of sitting and performing tasks such as typing and using a computer mouse, with strong visual and auditory focus, occasional lifting (not exceeding 25 pounds), reaching for items, effective communication skills, and fine motor abilities, being mobile within the office for activities like attending performances, events, and meetings. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Equal Opportunity
Houston Grand Opera is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at HGO are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by federal, state, or local laws or regulations. HGO will not tolerate discrimination or harassment based on any of these characteristics. HGO encourages applicants of all ages.
SALARY RANGE: 45000.00 - 45000.00
BENEFITS
Pay Range: $45,000 - $45,000 Annual
HOW TO APPLY
If you're interested in this opportunity, please apply at:
https://www.houstongrandopera.org/about/employment-and-auditions
Application Email/Link: www.houstongrandopera.org/about/employment-and-auditions