Artistic Coordinator
DESCRIPTION
General Description
To support the artistic operations of the company through assistance and accurate documentation in areas relating to the engagement and interactions with the various performing units of the Company. This job requires the employee to be located in Santa Fe, NM.
Responsibilities
General Administration:
Answer phones, produce correspondence, ship items
Issue orchestra contracts
Assemble and file visa petitions for foreign artists
Assist in arranging ticket requests
Maintain artistic electronic files
Manage on-boarding for all Artistic Department seasonal personnel
Assist with processing Artistic Department seasonal payroll
Research prospective artistic personnel as directed
Assist with future season planning, design presentations, and production meetings
Assist with departmental expense reports, invoice requests, and reimbursements
Maintain non-orchestral music library
Collaborate with Housing Department, Office Services and other departments as needed. Provide prompt responses to requests, and maintain thorough data for presentation to other departments in order to facilitate smooth handling of artistic travel, workflow, and contact information.
Assist with Child Chaperone duties when necessary
Auditions:
Assist with principal singer, apprentice singer, and music staff auditions
Audition and engage Supernumeraries for all productions
With the Chorus Master, audition and engage Children’s Chorus
Engage Child Chaperones
Logistics support
Travel:
Research long distance travel rates and facilitate travel arrangements for artistic personnel; facilitate local travel needs for artistic personnel
Arrange for artist pick-ups and drop-offs, in liaison with the Housing department, Maintenance Department, and rental car companies
Assist (Production Department) with travel and logistics for those involved with production meetings/presentations
Social events and appreciation:
Organize artist Opening Night gifts
Coordinate with Special Events all Opening Night and Cast Parties
Organize and host specified events
Input orders for comp tickets, discounted tickets, and dress rehearsal passes on behalf of artists and creative teams via Tessitura
General support and logistic coordination for off-season events that require artistic personnel
Other duties as assigned
Qualifications
Competencies, Education & Experience:
Bachelor’s degree required, preferably in Music or Arts Administration.
At least 3-5 years of administrative support experience, preferably in opera.
Advanced computer proficiency with Microsoft Office applications including Word, Excel, Outlook, and data bases.
Familiarity with the visa process strongly preferred
Knowledge:
Broad knowledge of classical music industry and operatic repertoire. Ability to read music strongly preferred.
Skills:
Self-starter with initiative, exercise independent thinking, while performing normal administrative duties with diplomacy and discretion.
Ability to negotiate complex transactions and detailed documents.
Excellent organizational skills as well as the ability to accurately produce information.
Ability to multi-task, handle multiple projects, and set priorities under strict time constraints and deadlines.
Ability to work with a variety of temperaments, often in high pressure situations.
Requires flexibility to work nights and week-ends during the performance season (mid-June through August).
Physical Standards:
This position involves light work with lifting or moving of up to 40 pounds occasionally and up to 10 pounds frequently. There is constant standing, walking and finger dexterity needed to handle paper items, use computer, and navigate all areas of the theater. Frequent phone contact is required. Driving an automobile may be routinely required.
Desired Start Date: August 18, 2025
BENEFITS
Pay Range: $48,000 - $50,000 Annual
Competitive benefits package includes Health, Dental, and Vision along with a 403b retirement plan.
HOW TO APPLY
Submit a completed employment application form by visiting our website: https://www.santafeopera.org/company/employment/
Your resume, cover letter and e-mail can be sent to Human Resources or by mail to:
The Santa Fe Opera Attention: Human Resources Post Office Box 2408 Santa Fe, New Mexico 87504-2408
Application Deadline: August 15, 2025
Application Email/Link: www.santafeopera.org/company/employment/